QISG
Intern
Columbus, OH - Part Time
General Description
The Supply Chain Intern will consist of a blend of two roles at QISG, Document Control and Expeditor. Document Control will facilitate the receipt, retention and distribution of all drawings, documents and official correspondence between the QISG team, their clients and vendors. Expeditor will expedite the transfer of materials, examine materials received, verify parts numbers, and check discrepancies such as damaged or unmarked parts. This position will compare project specifications to materials used to verify appropriate assignment.
Document Control Duties:
Required Experience and Education
Skills
The Supply Chain Intern will consist of a blend of two roles at QISG, Document Control and Expeditor. Document Control will facilitate the receipt, retention and distribution of all drawings, documents and official correspondence between the QISG team, their clients and vendors. Expeditor will expedite the transfer of materials, examine materials received, verify parts numbers, and check discrepancies such as damaged or unmarked parts. This position will compare project specifications to materials used to verify appropriate assignment.
Document Control Duties:
- With the Procore Administrator, coordinate account access to the document control system for both internal and external users and train new users
- Setup Procore Submittals as outlined in contract documents
- After review and return, expedite a response from the vendor as needed
- Ensure revisions of documents stay in sync between Client, QISG team and vendor
- File appropriate documentation for final job books within Procore or other document control programs
- Coordinate document delivery to meet project schedule and working with Project team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction.
- Identify and escalate supplier/contract documentation clashes to Project Team and Procurement Lead.
- Complete special projects and other duties as assigned or requested
- Coordinates shipments from manufacturer to project locations
- Supports the procurement of missing or damaged materials and arranges the return of surplus and scrap materials
- Supports the Project Controller and Procurement Lead with purchase order preparation
- Adheres to internal standards, policies, and procedures
- Performs special projects and completes other duties as assigned or requested
Required Experience and Education
- High School diploma, or equivalent
- Competency with Microsoft Office applications and general computer literacy
- Currently pursuing a Bachelor’s Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field
Skills
- Self-starter who can work independently while supporting the needs of the team
- Excellent communication skills (both written and verbal)
- Customer service and effective time management skills
